WANTED: Office Manager and Facility Coordinator
If you are interested in this position, please contact the pastor: ben@lumc.net
Title: Office Manager and Facility Coordinator
Salary: $23-$25/hr
Status: part-time; 17-25 hours/wk
FSLA: Non-exempt, hourly
Reports to: Pastor
Directly Supervises: Office Volunteers
Required Hours: Mondays - Thursdays, 9am-1pm
Effective: October 10, 2024
Job Summary: The Office Manager and Facility Coordinator will oversee the functionality and appearance of the church office, supervise office volunteers, perform finance secretarial duties such as paying bills and keeping donor records up-to-date, receive requests, schedule events that occur in the building on the church-wide calendar and work with the Sexton to ensure they are successful, and facilitate church-wide communications including but not limited to website updates, email newsletters, and printed media. This position has potential to grow in hours in order to support operational and marketing needs of the Genesis Art gallery owned and operated by the church.
Essential Functions:
Paying bills and assigning expenses to appropriate budget line items for bookkeeping
Administering payroll tasks not done by our virtual bookkeeping service (external benefits payments, etc.)
Receiving donations and payments to church and assigning them to appropriate budget line items for the bookkeeper
Making weekly deposits and keeping financial records per church recordkeeping protocols
Coordinating the church’s building use calendar
Maintenance of paper records
Responding to requests for building use, communicating costs and use requirements, and being the primary staff point person for events that occur on-site
Ensuring the Office is maintained in a presentable state and overseeing volunteer team members who serve as receptionists during office hours
Procurement and inventory maintenance of necessary office supplies
Maintenance of the Church Website (www.lumc.net)
Preparation and distribution of the Weekly Newsletter in collaboration with church staff
Preparation of weekly church worship bulletin
Physical Requirements
Ability to lift and carry up to 25 lbs.
Ability to ascend stairs to get to portions of the building inaccessible by elevator.
Desired Experience and Qualifications
At least 1 year of experience in an administratively oriented job
Knowledge and application of Microsoft Office programs (Word, Excel, Powerpoint) or their Apple equivalents (Pages, Keynote, Numbers),
Knowledge and application of Google Workspace
Knowledge and application of a Church ChMS (Church Management Software) such as Breeze or Planning Center. (or willingness to learn)
A basic understanding of Generally Accepted Accounting Practices to read financial reports (or willingness to learn)
Competence with a Copier Machine to perform advanced printing jobs like brochures and cardstock media (or willingness to learn)
Competence with Adobe software (or willingness to learn)
Core Competencies:
Attention to Detail: Consistently attends to the many small pieces that must be assembled into an organized whole; follows up on missing or out of balance items; resolved unanswered questions needed to address a problem; keeps the larger picture in mind while tending to small details
Organization: Maintains the orderliness and organization of church documents: both paper and digital, maintains an organized list of tasks that need to be completed, and keeps the office organized
Communication: Utilizes sound written and verbal communication skills that present a tone of professionalism, generosity, and hospitality; communicates in both written and verbal forms in an organized fashion that is accessible to understand, concise, and efficient
Orderliness: Maintains an orderly workspace that allows for pertinent information and resources to be found, prevents tasks, information, and other relevant issues from “falling between the cracks,” and instills that sense of order through the rest of the shared office space
Helping Orientation: Demonstrates concern for and attends to the needs of the congregation’s internal and external constituents; projects a sense of empathy and understanding when dealing with the various constituencies of Lakewood UMC
Collaboration: Works alongside others with mutual respect and collegiality; functions well within a team striving to neither “over” nor “under” function; offers constructive or critical feedback that is respectful and meaningful
Tech Literacy: Demonstrates competency and efficiency in the use of computers, devices, and other tools related to the execution of ministry; is capable of learning new technology when necessary on the job
Decision-Making and Problem-Solving: Uses sound logic to approach difficult problems and apply effective solutions; decides promptly based on research, experience, risk-taking, and judgment.
Initiative: Notices concerns and addresses them without needing instruction; enjoys working hard; is action-oriented; is not fearful of taking calculated risks
